Sign up and verify your email
Create an account with your name, email and a password. We email you a verification code straight away. Nothing can be recorded until your email is verified, so the first screen you see asks for that code.
Did not get the code? Use Send a new code on the verify page. Codes expire, and five wrong tries discard one.
Create your business
A business is the container for everything else: its accounts, people, keys and reports. You can own up to three during the free beta, and switch between them from the menu at the top of the sidebar.
- Enter the business name, for example Acme Traders.
- Choose the currency. Every account in the business uses it, and it cannot be changed once money is recorded.
- Choose the timezone. It decides which day and month each transaction falls in, so monthly reports match your calendar.
Make a test business too
Create your first account
An account is a pool of money you track, like a marketing budget of 20,000 or the petty cash drawer. It is not a bank account: several accounts can sit in one bank account, which is why reconciliation lets you pick which accounts a statement covers.
Open Accounts and choose New account. Give it a name and type, and optionally an opening investment, which is recorded as the first money in.
Two optional settings are worth knowing about now: a low balance alert, which warns you before the money runs out, and an approval line, above which spending needs an approver. Both are explained in their own guides.
Record money in and out
Use Add money for investment or income, and Record spending for expenses and owner withdrawals. Each one asks for the account, the amount, and optionally a category, who was paid, a reference and a date.
Every movement is stored with the balance it left behind and who recorded it. If an expense is larger than what the account holds, it is refused and nothing is deducted.
Invite the people who need it
Open Team and invite people by email with a role. An accountant can see everything, keep the books (record income and expenses, import past records) and export, but cannot approve spending or move money between accounts. A viewer, such as an investor, can only read. The guide on teams and roles explains each role.
The invite email works once, for seven days, and only for the address it was sent to.
Where to go next
If your business software should record spending by itself, read Connect your software with the SDK. To keep spending in check, read Budgets and categories and Approvals and spend requests. At the end of the month, Closing the month walks you through reconciliation and exports.